Who we are
We are the lawyers working with Kyriakidou, Lamari LLC from time to time. We collect, use and are responsible for personal information about you. The lawyer who collects the said information is considered the “controller” of the information for the purposes of the EU General Data Protection Regulation (GDPR) which came into force on 25th May 2018. When the information is collected by the firm as an organization, we are all joint controllers of the information for those purposes.
In case you would like to contact us about your data or the way it is processed by us, you can use the contact details provided at the end of this document.
Processing of information
When providing legal services or any other interaction with our firm, we may collect personal data from you and we then determine how and why we process your personal data which is provided to us. The personal data we collect may include:
- Contact information, such as your name, job title, postal address, including your home address, where you have provided this to us, business address, telephone number, mobile phone number, fax number and email address;
- Payment data, such as data necessary for processing payments and fraud prevention, including credit/debit card numbers, security code numbers and other related billing information;
- Further business information necessarily processed in a project or client contractual relationship with us or voluntarily provided by you, such as instructions given, payments made, requests and projects;
- Information collected from publicly available resources, integrity data bases and credit agencies;
- If legally required for compliance purposes, information about relevant and significant litigation or other legal proceedings against you or a third party related to you and interaction with you which may be relevant for antitrust purposes;
- Special categories of personal data.
- Other personal data regarding your preferences where it is relevant to legal services that we provide; and/or
- Details of your visits to our premises.
From time to time, it may include personal data about your membership of a professional or trade association or union, health personal data, and details of any criminal record you may have. In the case of family law disputes, we will also collect data relating to your children and/or spouse, whichever is relevant.
How do we collect your personal data?
We collect personal data directly from you as follows:
- When you visit our premises and attend a meeting with one of our lawyers, we will collect all the personal data which is necessary in order to provide the required legal advice and in the case of filing an court action, the necessary information for this. This includes, but is not limited to, your personal details; family details; lifestyle and social circumstances; financial details; education, training and employment details; physical or mental health details; racial or ethnic origin; trade union membership; criminal proceedings, including any sentences, acquittals and related security measures; other personal data relevant to instructions to provide legal services; and any other personal data deemed necessary by our firm.
- When you sign up to receive news services, or register for one of our online services, we will ask you provide your contact and other relevant information, as well as your communication preferences.
- When you register to attend one of our events, we will ask you to provide your contact, guest and other relevant information.
- When you use our website or one of our online services we collect information about your visit and how you interact with our website.
- When a client uses our legal services, we will ask for the information that we need to provide those services; this information includes contact details, billing information, information necessary to conduct pre-clearance checks and information relevant to the services we provide. Information provided by a client may include personal data that relates to persons whose information is relevant to the instruction; for example when we advise on a business transaction or a regulatory investigation or represent a client in a legal dispute.
- When you apply for a job with us we will ask you for information relevant to your application.
If you provide information to us about another person, you must ensure that you comply with any legal obligations that may apply to your provision of the information to us, and to allow us, where necessary, to share that information with our service providers.
Information we collect from third parties
Most of the personal data that we collect about you will be information that you provide to us voluntarily. In some circumstances we may also receive information from:
- our clients, when we handle personal data on their behalf
- regulatory bodies
- credit reference agencies
- other companies providing services to us.
Some of these third party sources may include publically available sources of information.
Data we collect automatically
When you visit our website, we automatically collect, store and use technical information about your equipment and interaction with our website. This information is sent from your computer to us using a variety of cookies.
How we may use your personal information
It may be necessary to use your personal information for the following purposes:
- to provide legal services, including the provision of legal advice and representation of the client before the courts, arbitrations or mediations
- to manage and administer your business relationship with our firm
- to check for potential conflicts of interest in relation to future potential cases
- to carry out anti-money laundering checks
- to comply with our legal obligation in relation to record keeping which may include automated checks of any information you may provide against applicable sanctioned-party lists
- to train lawyers of the firm
- to respond to requests for references
- to take or defend legal or other proceedings
- to respond to potential complaints or to make complaints
- to comply with taxation obligations
- to comply with the record-keeping obligations set down by the Cyprus Bar Association
- any other purpose required or permitted by Law.
Whether information has to be provided by you and why
You will be required to provide us with personal information if you have instructed us to act on your behalf or to provide legal services to you. This is necessary in order to enable us to provide the said legal services to you and also to ensure that we comply with our professional obligations in relation to processing information and keeping records. If you are providing our firm with goods or services, we may process your information in such a way as is necessary in relation to the provision of such goods or services.
The legal basis for processing your personal information